Operation LeadEO-YHXT98

1. Job Overview

INVICTA School is seeking a disciplined, organised and hands-on Operations Lead to manage the school’s day-to-day administrative and operational activities and ensure complete school opening and daily campus readiness. The role requires strong ownership, execution, coordination and follow-up skills.

2. Key Responsibilities & Duties

School Opening Readiness: Drive the school readiness plan covering infrastructure, classrooms, furniture, utilities, housekeeping, supplies, signage and other operational requirements. Maintain checklists and ensure timely closure of pending items.

Day-to-Day Operations: Oversee daily campus readiness, administration, housekeeping, maintenance and support services. Identify operational gaps and ensure timely resolution.

Staff & Vendor Coordination: Coordinate administrative and support staff, duty allocations and task completion. Follow up with vendors and service providers for maintenance, supplies and other operational requirements.

Procurement & Inventory: Coordinate approved purchases, maintain inventory and asset records, and ensure availability of essential operational materials.

Events & Logistics: Coordinate operational arrangements for admissions, parent meetings, orientations, examinations, events and other school activities.

MIS & Reporting: Maintain operational checklists, trackers, issue logs and reports, and provide regular updates to School Leadership/Management.

3. Required Qualifications & Skills

Education: Graduate in any discipline. Qualification in Operations, Administration or Management is preferred.

Experience: 4–6 years of relevant experience in school administration, operations, facility management or institutional administration. Experience in school setup/opening will be an advantage.

Skills: Good working knowledge of MS Office, Google Workspace, Excel/Google Sheets and MIS systems.

Communication: English and Telugu communication skills – mandatory.

Core Competencies: Strong planning, execution, coordination, follow-up, problem-solving, accountability and attention to detail.

Preferred Background: Experience in K-12 schools, institutional operations, facility management, hospitality or Defence/Armed Forces administration and logistics will be preferred.

4. Job Scope

The Operations Lead will be responsible for the smooth day-to-day functioning and operational readiness of the school, including administration, campus facilities, housekeeping, maintenance, inventory, vendors, support staff, events and logistics.

The role will act as the key execution and follow-up point for operational matters, ensuring that requirements are planned, implemented and closed within the required timelines.