Coimbatore Full Time International School 27 Apr 21Key Skills :
INVENTORY AND PURCHASE :
ñ Check the inventory of medicines 1st week of the month
ñ Medicines with near expiry to be noted and discarded accordingly
ñ Purchase list to be given based on stock availability and need
ñ Bills to be cross checked with order list and get it stamped from main gate security
ñ Submit the original bill to accounts department and photocopies filed for further reference.
MEDICAL ASSISTANCE :
ñ Handy first aid box to be kept ready during fest time as there is a chance to acquire minor injuries
ñ First aid boxes given for various departments to be refilled once in a month
ñ Maintain a record with the details of medication quantity,expiry date and to be collected before the due expiry
ñ First aid kit for trips to be arranged on need basis and printed copies which includes dosage and indication has to be kept inside the box.
ñ Maintain a record with details of medicines given and returned for the outdoor trips.
ALLERGIC CASES :
ñ Meet the parent of allergic students to acquire clear history, stimulating factors and regarding the follow up concerns.
ñ Keep a rapport with allergic students and ensuring them not to take allergic inducing substances.
ñ Explain the alarming symptoms of allergies.
ñ Maintain a record which comprises of children with allergic issues.
ñ Medicine given by allergic students to be kept safely and refrigerated.
ñ Inform the parent when medication is at near expiry and get a replacement.
ñ If known cases of allergic student has come to dispensary for ailment should be notified to parent immediately.
GENERAL CARE :
ñ Every day scholar student coming to the dispensary for any reason should be recorded – medication given, dosage and number of times administered
ñ Health forms of new students to be checked
ñ Data obtained from health forms with specific health issues/ allergies to be updated in a soft copy
ñ Mail the format copies to respective coordinators and help desk
ñ PYP children not be given any medication without parents consent
ñ In case of fever parents to be informed and medicine to be given as per parent’s advise
ñ In case of fall due to hitting and purposeful pushing to be informed to respective coordinators
ñ Identify day scholars with special needs ( eg. seizures ) and treat them accordingly
ñ Minor complains to be given with basic medical assistance at the dispensary
ñ MYP and DP students are not allowed without permission slip from their help desk unless it is an emergency
ñ In case the child has to be kept on observation the respective help desk is to be informed
ñ If required for certain conditions, help desk is informed to give a diary note
Residential students :
ñ Every academic year health forms are duly filled with updated health history and signed by parent
ñ Data obtained from health forms with specific health issues/ allergies to be updated in soft copy.
ñ Mail the details to the coordinator
ñ Monitor the children who do regular specific exercise
ñ Withhold sick children from sports if it is necessary
ñ Maintaining the record of students exempted from sports
ñ Any information regarding hostel children to be communicated to residential coordinators.
ñ Medical trips to be intimated and updated to HOS and coordinators
ñ Children with mild illness can be treated with basic natural remedies
ñ If children are suspected with infection or easily communicable disease, to be isolated or to sent home as a precaution measure.
ñ Medication to be given based on the need and allergic history.
ñ Identify own medications student and give medication on time.
ñ In case the children don't turn up for medication, give a call and provide it without fail
ñ Height and weight to be checked 4 times during an academic year
ñ Check for overweight and underweight children and advice them about food habits
ñ Discuss with respective tutors regarding food habits
ñ Maintain the menstrual cycle dates of residential girls
ñ Check for frequent, missed periods and discuss with parent
ñ Fumigation for the residential area to be arranged and monitored
MEDICAL EMERGENCIES :
ñ In case of medical emergencies like deep cuts, fracture initial management has to be given, parents needs to be informed and should shift them immediately to hospital.
ñ Inform the HOS, CSO and Residential coordinator about the need to visit the hospital and arrange for the ambulance.
RECORDS AND REPORTS :
ñ Should maintain a record for the medicine given for students and staffs both soft and hard copy.
ñ Data regarding medical expense, inventory, distribution of medicine should be updated daily and periodically in soft and hard copy.
ñ Daily update to be given in person
ñ Temperature recording of children with fever should be periodically done
ñ Monthly report to be sent to residential coordinator by the end of every month
MEDICAL BILLS :
ñ A petty cash for emergencies should always be retained in the infirmary
ñ Record of expenses to be maintained
ñ Balance amount to be settled to accounts department along with the bill of expenditure.
EQUIPMENT MAINTENANCE :
ñ Inventory of equipments to be obtained at the beginning and end of year
ñ Request for new equipment or replacement of broken or old equipment to be mailed to purchase manager after approval from HOS
ñ Sterilize medical equipments before use
ñ Sterilize measuring cups on daily basis
ñ The fridge to be cleaned every fortnight
ñ Cleanliness of the infirmary and its furniture to be monitored